Hosted Email Archiving Solutions And On Premises

Author : RyanFeest
Publish Date : 2021-03-31


Hosted Email Archiving Solutions And On Premises

A large number of enterprises are looking for archival systems to resolve issues pertaining to legal discovery, regulatory compliance, and mail storage. Evaluating these mail archiving systems is a challenging task. If you are not knowledgeable about the same, there are possibilities of investing in a wrong appliance or software. In this article, readers will be educated as to the selection of hosted email archiving solutions or on premise. Let's continue reading to understand the features.

There are several options to choose from as far as cloud based email services are concerned. You have the on premise, hosted and hybrid solutions. As a business owner, you need to understand the difference between these to ascertain what is suitable for the needs of your company. Though, in this discussion, we will be focusing primarily on in-house and hosted option.

Hosted Services

This service helps an organization to archive confidential corporate data at any third-party location. This is done with a purpose because it will lessen the burden on your company's IT resources. When you are outsourcing, it also enables your organization to evade considerable expenses of purchasing software and hardware. Again, you are also saved from the inconvenience of managing an archival system.

However, there are some issues related to hosted services and it is security of data. When storing confidential business info at a third party location, your enterprise run the risk of security breaches and HIPAA privacy issues. In some scenarios, it's possible that the archived information is not encrypted, and this implies your organization is vulnerable to greater risks. Again, in the absence of direct integration with the company's mail server, managing archives is an added difficulty.

On Premises

If your establishment wishes to deploy an email archival solution on the premises, it's imperative to ponder on maintenance, added infrastructure, and facility expenditures related to the deployment of duplicate systems in distant locations, in order to ensure disaster recovery capabilities.

However, in order to opt for in-house options, your company needs to define requirements, purchase required hardware, and buy or develop apt software. Most of the large business houses send and receive substantial volume of mails every day, and this is the reason archiving needs a considerable amount of hardware for storage purposes.

As far as the in-house solution is concerned, it typically uses a dedicated and server-oriented platform copying all emails and storing them safely and securely. In some cases, it is also important to install the software on the PCs of all employees of your establishment for easy and instant searching and retrieval of crucial business info. However, bear in mind that this option can prove expensive and require experienced, knowledgeable, and dedicated employees for maintenance.

So, now you have a comprehensive idea of hosted email archiving solutions as well as that of on premises. Do your research, ask service providers, and then make an informed decision. Ensure that your investment gives you value for money and the service you opt for meets all your corporate data storage and retrieval needs.

Do you have any questions or suggestions? Feel free to leave a comment.

A large number of enterprises are looking for archival systems to resolve issues pertaining to legal discovery, regulatory compliance, and mail storage. Evaluating these mail archiving systems is a challenging task. If you are not knowledgeable about the same, there are possibilities of investing in a wrong appliance or software. In this article, readers will be educated as to the selection of hosted email archiving solutions or on premise. Let's continue reading to understand the features.

There are several options to choose from as far as cloud based email services are concerned. You have the on premise, hosted and hybrid solutions. As a business owner, you need to understand the difference between these to ascertain what is suitable for the needs of your company. Though, in this discussion, we will be focusing primarily on in-house and hosted option.

Hosted Services

This service helps an organization to archive confidential corporate data at any third-party location. This is done with a purpose because it will lessen the burden on your company's IT resources. When you are outsourcing, it also enables your organization to evade considerable expenses of purchasing software and hardware. Again, you are also saved from the inconvenience of managing an archival system.

However, there are some issues related to hosted services and it is security of data. When storing confidential business info at a third party location, your enterprise run the risk of security breaches and HIPAA privacy issues. In some scenarios, it's possible that the archived information is not encrypted, and this implies your organization is vulnerable to greater risks. Again, in the absence of direct integration with the company's mail server, managing archives is an added difficulty.

On Premises

If your establishment wishes to deploy an email archival solution on the premises, it's imperative to ponder on maintenance, added infrastructure, and facility expenditures related to the deployment of duplicate systems in distant locations, in order to ensure disaster recovery capabilities.

However, in order to opt for in-house options, your company needs to define requirements, purchase required hardware, and buy or develop apt software. Most of the large business houses send and receive substantial volume of mails every day, and this is the reason archiving needs a considerable amount of hardware for storage purposes.

As far as the in-house solution is concerned, it typically uses a dedicated and server-oriented platform copying all emails and storing them safely and securely. In some cases, it is also important to install the software on the PCs of all employees of your establishment for easy and instant searching and retrieval of crucial business info. However, bear in mind that this option can prove expensive and require experienced, knowledgeable, and dedicated employees for maintenance.

So, now you have a comprehensive idea of hosted email archiving solutions as well as that of on premises. Do your research, ask service providers, and then make an informed decision. Ensure that your investment gives you value for money and the service you opt for meets all your corporate data storage and retrieval needs.

Do you have any questions or suggestions? Feel free to leave a comment.

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Category :business

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