Condense Your QuickBooks Desktop Company Files

Author : jamesadwo
Publish Date : 2020-12-24


Condense Your QuickBooks Desktop Company Files

Introduction to QuickBooks Condense Repair Tool

In QuickBooks, there are many errors that can hinder the performance of the application. But Intuit always makes sure that its users will not feel disappointed. So, to solve the QuickBooks Condense data errors, Intuit launches the QuickBooks Condense Repair Tool. This tool has many features like deleting an Audit Trail, consolidation of a journal entry, etc. 

Accessing the QuickBooks Condense Repair Feature

The following are the steps that help in accessing the QuickBooks Condense feature:

 

  • Go to the ‘File’ menu.

  • Move to the ‘Utilities’ option.

  • After that, select the ‘Condense Data’ option.

  • Choose the first option that appears.

  • Click on the ‘Next’ option.

  • You will see a message that displays ‘working on the file’ on your computer screen.

  • Choose the location of the file that you want to save.

  • Click on the ‘Save and Close’ option.

 

Drawbacks of the QuickBooks Condense Repair Tool

 

The following are the drawbacks of the QuickBooks Condense Repair Tool:

 

  • The QuickBooks Condense Repair Tool will not be able to fix the damaged file. However, it depends on the nature of the transaction that has been made. For example: if the invoice transaction is not linked accurately, then the tool can not fix the file damaged.

  • Once you use the QuickBooks Condense data tool, you will not be able to reverse it. In other words, the condensling transactions are non-reversible. 

  • The report of Account Receivables collectables, it will be shown under no name in the QuickBooks Condense tool. 

  • In the same vein, the sales and purchase report will also remain blank in the tool.

 

How To Condense your QuickBooks Desktop Company Files?

Below given is the proper procedure for condensing your QuickBooks Desktop company files:

Run the tool:

 

  • Move to the menu of ‘File’.

  • Then. choose the ‘Utilities’ tab.

  • Locate to the ‘Condense’ data.

  • Choose the respective choices to condense.

  • After that, proceed to the ‘Condensing’ process.

 

Creating a Period Copy (QuickBooks Premier account and QuickBooks Enterprise version)

 

A Period copy is the company file’s condensed version that stores data for an only specific period of time. 

 

  • Move to the ‘File’ menu and then choose the ‘Utilities’ tab.

  • After that, click on the ‘Condense’ data.

  • You will now be prompted to the window that is asking you for the transactions that you want to delete.

  • The QuickBooks users have to choose the transaction that is outside of the data range.

  • Set the accurate date for the deletion of the transactions.

  • You are required to move to the ‘Wizard’ and after that, choose the options that are necessary to choose.

  • If you need any assistance help, go to the ‘Help’ menu.

  • Lastly, you are required to compare the before and after condense data.

 

In Conclusion:

The above article is based on the information regarding Condense Your QuickBooks Desktop Company Files. You can contact the QuickBooks Error Support experts for technical guidance and clarify your doubts by reaching out to this 24/ 7 available number: +1- 877- 349- 3776.

Read more Related Articles:-

QuickBooks Error Code 12157

QuickBooks Error Code 301

QuickBooks Error 6000



Category :business
Author Website : Condense Your QuickBooks Desktop Company Files

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